Flex office :
the importance of having good management of your workspaces.
With the pandemic that we are all experiencing, many companies have been forced to review their work organization, which may have led to a restructuring of their models and consequently, a reorganization of their premises.
Between the increase in hybrid working methods and the search for savings to overcome the crisis, companies have swapped their office models (platforms / open-space) with the flex office model!
But several questions arise:
• Is flex office really an asset for the company and its employees?
• What impacts on the economy?
• What impacts on employees?
• And how to implement it effectively?
The flex office phenomenon
The flex office: késaco?
It's the buzzword and do you really know it?
This concept has already existed for several years and it has become widely available in recent months, with the Covid-19 health crisis arriving at the beginning of 2020.
The principle is quite simple in theory: offices are no longer actually assigned to someone. The objective is to give employees freedom in choosing their workspaces. They thus choose the most suitable location for their activities and have the possibility of having a working environment offering them more flexibility.
What are the motivations for companies to move to flex office?
Savings, human relations, working comfort... Is it because of fashion, to be trendy in order to attract new talent that companies decide to take the plunge?
According to a survey* made for the company desk with 3,978 professionals spread across the entire French territory, if companies seem more attracted by the offer since the health crisis, it is above all for make financial savings. This reason was mentioned first by 77% of the professionals questioned.
The human experience is also part of the company's motivation. In fact, 60% of companies tend to offer employees a better human experience and better management of their professional and personal lives.
Finally, in third position, concerns 43% of respondents: the desire to use space differently with more meeting rooms or conviviality and meeting spaces.
A phenomenon that works… or not
The advantages, shall we talk about them?
The flex office is a method of organization which, once well established, has certain advantages for the company and the employees:
• Companies see their costs are reduced because the flex model optimizes the number and average surface area of a company's workstations. This lowers property charges and rent.
• For a more environmentally conscious company. With smaller offices - because less space used - energy consumption is revised downwards also.
• Fewer constraints, more collaborative spaces: the multiplication of common and collaborative spaces encourages exchanges between teams. It is ideal for gain agility and work in project mode!
Advice for a successful transition to flex office.
Be careful, the transition to flex office cannot happen overnight.
There are certain rules to follow for a transition to an efficient and sustainable model. Always according to the Deskeo survey*, 62% of companies - which participated - explain that the human factor is the most important aspect for management. For more than 80% of companies, it takes less than 3 months to adapt.
So that the transition does not occur in anarchy, here are some tips to follow:
• The first essential thing to set up the flex office is to know the habits of your employees. It is therefore essential to take their habits into account in order to adapt the offices and not let this transition happen suddenly.
• It is also essential to promote collaborative space. We are specifically talking about accessible spaces where employees can work easily. There are, for example, furnished relaxation areas and even meeting rooms. The objective is to diversify these internal coworking spaces. This will make it easier for workers to appreciate these new spaces.
• Start with one phase de test is essential to know if your transition is going well. This will allow you to see the benefits and improvements of this redevelopment. Remember that it takes time to achieve guaranteed results.
• Il est important to involve the management of the company. The flex office is a new way of looking at management. Managers must take advantage of the advantages of this model and define appropriate attendance rules to gain the adoption of their teams and employees.
As you may have noticed in our article, the transition to flex office, although it has advantages, should not be left to chance, he prepares carefully. For this to work, it is necessary to have a suitable tool and this is why the application BeeMyFlex was created !
Our solution specialized in management of teleworking and flex office, allows :
• Conceptualize easily and quickly, your workspaces and offices,
• Make sure that your employees have access to a workspace, depending on the number of places remaining,
• Give visibility necessary for your employees to organize themselves and reserve a place in a space, depending on attendance,
• Analyze the occupancy rate of each space in order to anticipate the needs of each team.
L’application BeeMyFlex guarantees you the implementation of a successful hybrid and sustainable work model.
So, don't wait any longer to become flexible !
For more information, contact us at contact@beemyflex.com
*Sources : https://www.deskeo.com/blog/sondage-flex-office/